Case Study

How Immerse Forge Got a $75K Custom Portal Built in One Week

Denver experiential design studio launches enterprise talent management system at 90% cost savings.

$70K+

Saved

7 Days

To Launch

90%

Cost Reduction

About Immerse Forge

Immerse Forge is a premier experiential design studio specializing in immersive brand activations. As they scaled, they needed a professional system to manage their talent network, events, and contracts—without the enterprise price tag.

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The Challenge

As Immerse Forge grew, their manual processes couldn't keep up with demand:

1
Coordinating talent across multiple events manually
2
No centralized booking or availability tracking
3
Contract management scattered across email and docs
4
Training new team members was time-consuming

What HummingAgent Built

A complete talent management ecosystem tailored to Immerse Forge's workflow:

Custom Talent Management Portal — Full admin dashboard for managing talent, events, and bookingsView Portal
Smart Event Calendar — Visual scheduling with talent availability overlay
Contract Management System — Generate, track, and manage agreements
Admin Collaboration Tools — Multi-user access with role-based permissions
14-Page Visual Training Guide — Auto-generated documentation with live screenshots

The Results

Portal live and operational in 7 days
Team onboarded and managing events within hours
Eliminated $70K+ in traditional development costs
Zero technical debt—modern stack, fully maintainable

"We got an enterprise-grade talent management system in a week. What agencies quoted us $75K for, HummingAgent delivered for a fraction of that. It's exactly what we needed."

— Immerse Forge Team

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