Nobody rents a tent casually — there's a date, a forecast, and a backyard measured twice. Scarlett answers every call with what matters: whether your 40x60 is free that Saturday, what the delivery window looks like, how the rain plan works, and what the deposit covers. Complete inquiries, held dates, scheduled trucks — while your crew is out on an install.
Demo line open · quiz her about tents in the rain
AI receptionist for party supplies and rentals
Rental calls are checklists in disguise: which items and how many, which date, which venue, delivered or will-call, and what the deposit and damage waiver involve. Scarlett runs that checklist on every call — including the ones that ring while your whole crew is under a tent — and escalates to a human whenever inventory or logistics genuinely need one.
Tents and structures, seating, tabletop and linens, decor, concessions, games, staging, power, and the add-ons.
Date and venue, site access and surface, delivery and setup windows, teardown timing, and pickup scheduling.
Item-by-item detail your sales desk can price on the first pass, with fewer callback rounds per booking.
Someone planning a backyard wedding has a shortlist of rental companies and one deciding question — can you cover their date? They book with whoever confirms it first. But rental phones ring out constantly, because the people who could answer are strapping down a load or striking a tent across town. Every unanswered ring is a Saturday that quietly books elsewhere.
Scarlett gives the availability answer on the spot and turns the call into an itemized, hold-ready inquiry.
What Scarlett Does
Tent size, table counts, chair styles, linens, dance floor, generator — plus the event date and site. A quote your team can price without three callback rounds, even when the request comes in Sunday night.
'Is the 40x60 free that Saturday?' is why most rental calls happen. Scarlett checks the date against your rules, gives the caller an answer, and places a soft hold where your process allows one.
Delivery and pickup windows, site access and surface, setup and teardown timing, whether the pickup can wait until Monday — Scarlett gets the truck-schedule details settled so your crew shows up knowing the plan.
What's the rain plan, can we add sidewalls, what does the damage waiver cover, when is the deposit refundable — the nervous-host questions that precede every outdoor event, answered from your policies.
Built for Event Rentals
Tent and structure companies, tabletop and linen houses, inflatable and game rentals, full-service event outfits.
FAQ
The counter calls that ring while your crew is loading trucks: what's available for a given date, what an itemized order would cost, when delivery and pickup happen, what the deposit and damage waiver cover. Scarlett collects it all and hands your team a bookable, complete inquiry.
Yes — item by item. Frame tent or pole tent and the size, how many rounds versus banquets, chair style, linen colors, staging, heaters, generators, plus the event date, the venue, and the surface it all sits on. Pricing it afterward takes your team minutes instead of a phone-tag week.
However your operation does. She can answer from the availability picture you give her, flag close calls for human review, and place a soft hold when a caller is ready to commit — so the graduation-party mom who calls at 9pm isn't told to try again during business hours.
Builds are wired into what you already run — Goodshuffle Pro, Point of Rental, Rentman, or your quoting spreadsheet. Inquiries, holds, and delivery bookings show up where your dispatcher and sales desk actually look.
Dial (720) 770-2664 pretending you need a 40x60 frame tent, ten rounds, and eighty chairs for a graduation party. Throw in a curveball about rain sidewalls and see how she fields it.
Tied to what we automate: inquiry capture only, or availability answers, holds, and truck scheduling too, and which software we integrate. Each is quoted as its own project — typical figures are in the pricing guide featured on this page.
Call the demo line with an imaginary backyard wedding — tent, tables, chairs, a shaky forecast. If she gets the order details right and the logistics sorted, she can mind your counter phone.